Earned Leave is one of the most important types of leave for government servants, and its calculation is guided by Rule 27 of the CCS (Leave) Rules. The rule ensures that leave is credited fairly based on service, retirement, resignation, dismissal, death, or special cases like extraordinary leave.
Let’s understand this step by step.
1. General Rule of Earned Leave Credit
- A government servant earns 2½ days of earned leave for every completed month of service.
- This is calculated for each half-year (January–June and July–December).
- The credit is entered in advance at the beginning of each half-year, based on the service the employee is expected to render.
👉 Example: If an employee joins in February, they will get credit at 2½ days for each month from February to June = 10 days earned leave for that half-year.
2. Earned Leave in Case of Retirement or Resignation
- In the half-year during which a government servant is due to retire or resign, the credit is given only up to the actual date of retirement or resignation, at the rate of 2½ days per completed month.
👉 Example: If an employee resigns in April, they will only get credit for January–March (3 months × 2½ = 7½ days, rounded to 8 days).
3. Earned Leave in Case of Removal or Dismissal
- If an employee is removed or dismissed, earned leave is credited only up to the end of the month preceding the month of removal/dismissal.
👉 Example: If dismissal happens on 15th September, leave is credited only up to 31st August.
4. Earned Leave in Case of Death While in Service
- If a government servant dies during service, earned leave is credited up to the date of death, at the rate of 2½ days per completed month of service.
- This ensures that the employee’s family is not deprived of leave encashment benefits.
👉 Example: If an employee dies on 10th May, leave is credited for January to April = 4 months × 2½ = 10 days.
5. Reduction for Extraordinary Leave or Dies-Non
- If an employee takes extraordinary leave (leave without pay) or if some period is treated as dies non (period not counted as duty), the earned leave credit in the next half-year will be reduced by 1/10th of that period, subject to a maximum of 15 days.
👉 Example: If an employee takes 60 days of extraordinary leave in a half-year, their next earned leave credit will be reduced by 6 days (1/10th of 60).
6. Rounding Off Fractions
- While calculating earned leave, fractions of a day are rounded off to the nearest whole day.
👉 Example: 7½ days is rounded to 8 days, while 7¼ days is rounded to 7 days.
Key Takeaways
- Normal credit: 2½ days per month of service.
- Retirement/Resignation: Leave only till the actual date.
- Removal/Dismissal: Leave only till the end of the previous month.
- Death: Leave till the date of death, for family benefit.
- Extraordinary leave/dies non reduces credit by 1/10th (max 15 days).
- Fractions are always rounded off.
Why This Rule is Important
Rule 27 ensures transparency and fairness in how earned leave is credited. It takes into account different circumstances—normal service, retirement, resignation, dismissal, or even death—so that benefits are given accurately and employees (or their families) do not face loss.
